viainsight for GDPR
viainsight for GDPR can organize all the information you have indexed – both in structured form (meta fields, descriptions) and the unstructured data that sits inside documents, scanned files, e-mails and in archive solutions. viainsight will understand the text and extract the important information so no manual work is required. Reports are easily made and exported and you can define where to look and what information to extract, like person names, personal identification number, addresses, e-mails or bank account numbers. The report allows you to display what and where the information is stored and enable you to start moving, cleaning or updating access rights. viasuggest runs automatic updates so that all changes made to the data is transparent.
Getting started with GDPR
The first step to compliance is getting control of your data. viainsight allows you to create reports of all the data that you have indexed with the VIA platform. The data can be stored in a variety of source systems like your Fileserver, MS Exchange, MS SharePoint or your CRM, ERP or more.
THIS IS HOW WE CAN HELP
The right to access
Individuals can get confirmation of what personal information is being processed, where it is being stored, and why their information is being held. If EU citizens wish to know, the company must provide electronic copies of this data to the individual.
viainsight will enable you to search for all the documents including information about one specific person and download a copy of all documents from the user interface. Simply select what to report on and use the report to get a clear view of what data you have. The report can be exported into excel for further work or for reporting to the person behind the request.
Right to Data Portability
The right to data portability allows individuals to obtain and reuse their data for their own purposes across different services. It allows them to move, copy, or transfer personal data easily from one IT environment to another in a safe and secure way.
With all the personal information inside the index and database extracted from your various sources, viainsight can be used to gather that information into a readable format like PDF or Excel. Here you can add fields like Person Name, Address, Phone, E-mail and extract the data you need.
Right to breach notification
In the event of a data breach, organizations must provide notification to their Data Protection Authority (DPA) within 72 hours of the breach. Individuals are also entitled to be notified in the event of a breach of their personal data. The notification will need to include a description of what types of data, number of records and the number of individuals exposed.
If you believe you have had a breach, you can easily select the source or business application that was breached. viainsight will give you a report that shows all records where bank numbers, social security numbers etc. are exposed. The report can be used to understand where the data resides that so it can be cleansed, reported to DPA or the individual.