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Increase productivity of employees with enterprise search

Every day employees are tasked with finding data – old reports, proposals, statistics, invoices and more.  Searching through data silos, emails, shared drives for useful information takes time. Much effort is expended for limited results, costing every company time and money. The objective here is clear: If the overall process of searching for particular pieces of data could be streamlined, many daily duties for knowledge workers can be quicker and more efficient, leading naturally to more productive employees and a more agile business on the whole.

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For many types of firms, SharePoint can help

Microsoft SharePoint is one of the leading offerings in the intranet and collaboration software market. It has a strong pedigree, coming as it does from a workplace software leader. This means it is compatible with many other widely-used applications and made with the needs of businesses in mind. The solution recently received an upgrade, from SharePoint 2010 to SharePoint 2013. This change could be a good jumping-on point for businesses that want to revamp the way their workers share information. IT departments will have to think about whether SharePoint can give them the experience they need, taking into consideration the fact that they can expand the base experience.

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Data access means driving business forward

Everyday operations for today’s companies create massive volumes of usable digital content. Strong use of the information generated can help companies differentiate themselves from competitors and develop projects that are exactly what staff and customers alike call for. There is a catch, however. If the content is hard to locate, all of these advantages will become less pronounced. Spending time and staff effort digging through archives to find a relevant piece of data is a waste of resources, and efficient operations call for the removal of issues like these.

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Enterprise search: how it helps

ViaWorks™ is an enterprise search tool that lets you find exactly what you need, the moment you need it, no matter where it’s hiding – in email attachments, scanned documents or drawings, SharePoint sites, the company intranet, or across departmental application silos. With less time spent looking for data, you’ll work smarter, faster, more efficiently (and with less stress) than you ever thought possible.

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Data sprawl and enterprise search

The rise in data volume, velocity and variety are causing trouble for companies trying to ensure constant information availability. Unfortunately, the causes of data sprawl are some of the fundamental building blocks of today’s enterprise environment, meaning it’s not going away. For instance, affordable and new applications to create, capture and store information are creating siloed and confusing data environments that are larger than ever before and very hard to untangle. IT departments need an answer to this situation, and turning back the clock on overall IT development and application deployment is clearly not an option. Instead, they will have to think about how to liberate the data from the present environment.

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Intranets + enterprise search = familiarity and capability

Combining application functionality is a noble mission for today’s IT departments. The drive to place more functionality in fewer pieces of software is notable because operational environments can be extremely complex, which is detrimental to users. Giving workers a few tools that can do more helps them stay focused and accomplish more. Enterprise search improvement through indexing is one capability that can be placed in the context of other software suites to enable all-around productivity. For example, this approach could be used to enhance the search capability of intranets and other enterprise portals.

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Big data can mean big costs

Making sound technology investments and getting strong returns are key pages in the IT playbook. When it comes to managing big data and the massive increase in data velocity, variety and volume, this could be troublesome. No matter how hard employees try, they may find the process of searching through mountains of new information is costing time and money. It’s up to these same IT professionals to identify technology approaches that can cut through data sprawl to make finding corporate content more efficient than ever.

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Alternatives to data migration – access doesn’t have to be difficult

When IT departments see how complex their information storage infrastructures have become, their first inclination might be to tame the data, to convert legacy information into newer formats and simplify the locations in which the data is kept. However, IT workers who commit to such a manual data migration project may find themselves overwhelmed. The sheer amount of information that exists within firms’ walls is immense and growing, and much of it is unstructured. The many perils of these programs might convince employees to give up. That is not the only answer, though, as virtual migration presents a promising way around the problem.

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Secure information access for all employees – boosting agility

Using information from applications both new and old and from documents of all ages has become a part of the average workday. Employees need access to content if they are to stay efficient. Finding an enterprise search tool simple enough for employees with little background in IT to use on a regular basis can boost productivity and free workers to handle higher impact operations that better utilize their unique skills.

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Nature of business demands indexing your content

The impact of indexing your content that is accessed daily can be significant, no matter the type of company in question. Searching for information is a regular part of the office routine for a multitude of knowledge workers and a smaller but still vital task for nearly every type of role. If those attempts to find a particular piece of content take too long or fail outright, the end result will be wasted time, at a minimum. The global economy is fragile and competition is fierce, meaning such lost productivity is unacceptable. In this way indexing, which is a subtle process that operates in the background of corporate operations, can become one of the absolute key processes in any IT setup.

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Dealing with data, new and old

Businesses trying to create sensible and easy to navigate information environments have to face off against dual disruptive forces. Information is always pouring in, much of it unstructured content – including emails, .pdfs, productivity app data and social media streams – meaning the sheer amount of data is constantly on the rise. Coupled with this is the fact that the existing information is varied in its own right, and every update to software means less of the programs actually used to create that data will still be in service, making legacy content harder to find. It’s difficult to support an expensive and disruptive migration for old data. Dealing with data is monopolizing the attention of knowledge workers, making the situation seem nearly intractable.

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SharePoint collaboration can be a sturdy framework

Businesses have a complex relationship with their own IT environments. The webs of solutions that make companies function have been growing at a relentless pace in recent years, and businesses’ expansions and close relationships with other firms have just entangled matters further. The IT department can cut through the confusion somewhat by deploying applications that see use with a wide cross-section of the user base and provide essential services. One strong contender to fill this role is Microsoft SharePoint, a framework that helps employees collaborate and share information. Used correctly, it can become a frequently consulted portal to help firms form a unified strategy. Of course, some extensions to its native capabilities are necessary to make SharePoint right for such a role.

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Information is the backbone of good decisions

Companies rely on sound decision-making from every level of the organization to compete effectively. A failure in leadership, marketing, finance, HR or anything in between could cause trouble that will ripple through the whole infrastructure. Sound choices that accurately reflect company priorities are based on accurate and current information, and employees’ ability to access that data. Search procedures have become a vital piece of the knowledge worker’s daily routine, and issues finding needed information can bring trouble. This makes “data sprawl,” the accumulation of complex and isolated data silos, a real problem for enterprises. Finding data is a priority, but companies’ own infrastructures are quite often working against them.

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Data sprawl will soon be inescapable

The current generation of digital enterprise solutions is being built atop the previous one. Companies have spent a few generations relying on information technology, meaning there are old productivity apps going unused. This is how the march of progress works, but there is a serious drawback. Data saved in old formats and saved in silos related to disused applications may now be hard to find. The IT workers behind the projects involved may have left their respective companies over the years, adding yet another layer of distance. But what if a user today has to find that data?

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Application deployments move to the cloud

Companies hoping to develop new capabilities before their rivals don’t have to wait for new hardware or software installation. The current generation of IT solutions is available in the cloud. That means direct access to new capabilities could be on the way, with providers handling the actual management of the programs. There is a downside to this rapid deployment, however – companies could end up experiencing a serious problem with data silos. Too many applications, each producing a mass of information, could clog systems and contribute to the rising threat of data sprawl.

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Virtual migration trumps physical data migration

Information silos have become a recurring problem for businesses running many different applications as part of their daily operations. IT leaders may be surveying the situation with concern, wondering whether they should wait to do something or just dive in and re-organize their data to make its structure more straightforward. There is actually a way to move forward without either delaying and letting things get worse or smashing data silos in a potentially disruptive fashion. Companies just have to get creative and seek out applications that can let them look at the data in an orderly way without actually shifting its physical location.

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